| Stage |
Process requirements |
| Identify need |
Annual procurement plan |
|
Business case |
| |
Risk assessment |
| |
Procurement budget |
| Determine suitable process |
Establish evaluation committee, including advisors |
| |
Open or restricted invitation (via AusTender or direct sourcing events) |
| |
Procurement method decision (eg. EOI, RFT or RFP) |
| |
Evaluation methodology, including mandatory evaluation criteria |
| |
Invitation time limits and timetable |
| Conduct procurement process |
If required, prepare a probity plan, including evaluation and methodology |
| |
Prepare and release invitation documentation (EOI, RTF, RFP) |
| |
Publish requirements in AusTender and/or advertise tender notices |
| |
Tenders received and acknowledged |
| |
Value for money assessment, including compliance to ANSTO Terms and Conditions |
| |
Evaluation report |
| |
Negotiations - best and final |
| |
Recommendation report |
| Approval process |
Recommend decision |
| |
Probity report (if required) |
| |
Seek approval from relevant delegate |
| |
Decision documented |
| Contract/relationship |
Establish contract, including KPI's, performance reports, etc |
| |
Provide advice to unsuccessful respondents |
| |
Provide debriefing sessions if requested |
| |
Publish resultant contract on AusTender if over $400k |
| |
Decisions regarding requests for variation of the contract |
| |
Purchase orders |
| |
Purchase payment |
| |
Transition process (in and out) |
