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ANSTO access to information

Access to information

Documents held by ANSTO, can be requested under the Freedom of Information Act 1982. ANSTO also has a free enquiry service for members of the public requiring information about ANSTO and its research.

Freedom of Information

The Freedom of Information Act 1982 gives any person the right to:

  • Access copies of documents we hold
  • Ask for information we hold about you to be changed or annotated if it is incomplete, out of date, incorrect or misleading
  • Seek a review of our decision not to allow you access to a document or not to amend your personal record.

You can ask to see any document that we hold. This general right is limited by exemptions to protect essential public and private interests. We can refuse access to some documents, or parts of documents that are exempt.

Exempt documents may include those relating to national security, documents containing material obtained in confidence, Cabinet documents, documents affecting the privacy of individuals, or other matters set out in the FOI Act.

Documents available outside the FOI Act   

You can get certain information, including any personal information we hold about you, without following a formal process under the FOI Act. 

You should also check the information we have published under the Information Publication Scheme and the Disclosure Log to see if what you are seeking is already available.

Release of your own information

If you want access to any of your own personal information, you should contact the relevant part of ANSTO first. ANSTO can provide copies of some documents without the need for you to make an FOI request.  

Contact

foi@ansto.gov.au

If you are requesting documents related to your internal affairs, to assist us to protect your privacy, please include a copy of photographic identification with your request. 

If you are requesting documents on behalf of another person relating to their personal affairs, please provide specific written authority, by that person, for ANSTO to send copies of documents to you or allow you to inspect copies of documents containing information about that third party.

Please also include a copy of photographic identification of the third party with the request. 

If you require assistance with your request, please contact the FOI coordinator on 02 9717 3111 or by email foi@ansto.gov.au

How to make a request

To make a request you need to:

  • Make sure the request is in writing
  • State that the request is an application for the purposes of the FOI Act
  • Provide information about the document to assist us to process your request
  • Provide an address for reply

You may download a Freedom of Information Request form. You are not restricted to using this form. A letter or email containing the same information will do. 

Who do I send the request to?

Please send your request to the mail address:

FOI Coordinator 

ANSTO 

Locked Bag 2001 

Kirrawee DC NSW 2232

Who can I contact for more information?

If you need more information about how to make a request please email foi@ansto.gov.au. If you are requesting documents relating to your personal affairs, to assist us to protect your privacy, please include a copy of photographic identification with your request.

If you are requesting documents on behalf of another person relating to their personal affairs, please provide specific written authority, by that person, for ANSTO to send copies of documents to you or to allow you to inspect copies of documents containing information about that third party. Please include a copy of photographic identification of the third party with the request.

Release of your own information

The Freedom of Information Act 1982 gives any person the right to:

  • Access copies of documents we hold
  • Ask for information we hold about you to be changed or annotated if it is incomplete, out of date, incorrect or misleading
  • Seek a review of our decision not to allow you access to a document or not to amend your personal record

You can ask to see any document that we hold. This general right is limited by exemptions to protect essential public and private interests. We can refuse access to some documents, or parts of documents that are exempt.

Exempt documents may include those relating to national security, documents containing material obtained in confidence, Cabinet documents, documents affecting the privacy of individuals, or other matters set out in the FOI Act.

Documents available outside the FOI Act   

You can get certain information, including any personal information we hold about you, without following a formal process under the FOI Act. 

You should also check the information we have published under the Information Publication Scheme and the Disclosure Log to see if what you are seeking is already available.

Release of your own information    

If you want access to any of your own personal information, you should contact the relevant part of ANSTO first. ANSTO can provide copies of some documents without the need for you to make an FOI request.  

Contact

foi@ansto.gov.au

If you are requesting documents related to your internal affairs, to assist us to protect your privacy, please include a copy of photographic identification with your request. 

If you are requesting documents on behalf of another person relating to their personal affairs, please provide specific written authority, by that person, for ANSTO to send copies of documents to you or allow you to inspect copies of documents containing information about that third party.

Please also include a copy of photographic identification of the third party with the request. 

If you require assistance with your request, please contact the FOI coordinator on 02 9717 3111 or by email foi@ansto.gov.au

Fees and charges

There is no application fee or processing charges for requests for access to documents containing only personal information about you. However, processing charges may apply to other requests. All charges are set by FOI regulations. The most common charges are:

Item Charge
Search and retrieval: time spent searching for or retrieving a document $15.00 per hour
Decision making: time we spend in deciding to grant or refuse a request, including examining documents, consulting with other parties, and making deletions First five hours: nil. Subsequent hours: $20 per hour

Transcript: preparing a transcript from a sound recording, shorthand or similar medium

$4.40 per page of transcript
Photocopying  
Inspection: supervision by an agency officer of your inspection of documents or hearing or viewing an audio or visual recording at our premises $6.25 per half hour
Delivery: posting or delivering a copy of a document at your request Cost of postage or delivery

 

If we decide to impose a charge, we will give you a written estimate and the basis of our calculation. Where the estimated charges is between $20 and $100, we may ask you to pay a deposit of $20, or where the estimated charge exceeds $100, we may ask you to pay a 25% deposit before we process your request.

ANSTO cannot impose a charge if we fail to make a decision on an FOI request within the statutory processing period, including any authorised extension of that period.

You can ask for the charge to be waived or reduced for any reason, including financial hardship or on the grounds of public interest. If you do so, you should explain your reasons and you may need to provide some evidence.

What you can expect from us

We will acknowledge your request within 14 days after we have received your request. We will also give you an estimate of any charges that apply to your request.  We are usually required to inform you of our decision within 30 days unless that time has been extended. If a document contains information about a third party, we will need to consult them and may need to extend the time to give you our decision by another 30 days.

If for any other reason we are likely to need more than 30 days to complete your request, we will contact you to arrange an extension of time for processing of your request in accordance with the requirements under the FOI Act.

ANSTO may also apply to the Office of the Australian Information Commissioner to apply for an extension of the processing time where exceptional circumstances would prevent us from processing your request in 30 days. You will be informed in writing if the processing time has been extended.

If we do not meet these 30 day time limits, you can apply to the Office of the Australian Information Commissioner to review our decision on the basis that we are deemed to have refused your request. 

What happens if you disagree with our decision?   

When we have made a decision about your FOI request, we will send you a letter explaining our decision and your review and appeal rights.  You can ask for the following decisions to be reviewed:

  • If we refuse to give you access to all or part of a document or if we defer giving you access
  • If we impose a charge
  • If we refuse to change or annotate information about you that you claim is incomplete, incorrect, out of date or misleading

A third party who disagrees with our decision to give you documents that contain information about them can also ask for our decision to be reviewed.

Internal review

You can request in writing that we reconsider our decision through an internal review. An internal review will be conducted by another officer in our agency. We will advise you of our new decision within 30 days of receiving your request.

Information Commissioner review

You can ask the Australian Information Commissioner to review our original decision or our decision on internal review within 60 days of the date of decision (or 30 days after you are notified if you are an affected third party).

The Information Commissioner can affirm or vary the decision or substitute a new decision. The Information Commissioner may decide not to conduct a review in certain circumstances.

More information is available at the Office of the Australian Information Commissioner

Complaints

If you are unhappy with the way we have handled your request, you can contact the Australian Information Commissioner, who may investigate our actions. The Commonwealth Ombudsman can also investigate complaints about our actions. However, the Commonwealth Ombudsman and the Information Commissioner will consult to avoid the same matter being investigated twice.

 

Information Publication Scheme

ANSTO is bound by the Freedom of Information Act 1982 (Cth) (FOI Act) and is required to comply with the provisions of the FOI Act relating to the Information Publication Scheme (IPS).

The IPS scheme aims to transform the FOI framework from one that responds to individual requests for access to documents to one that requires agencies to take a proactive approach to publishing information.

The IPS promotes public access to information held by government agencies.

What information is ANSTO required to publish?

ANSTO is required to publish the following information under the IPS:

  • Information Publication Plan
  • Who we are: Organisation chart and Statutory appointments
  • What we do: ANSTO’s functions and operational information
  • Routinely requested information and disclosure log: Disclosure log
  • Our reports and responses to Parliament: Annual reports
  • Consultation arrangements for members of the public to comment on specific policy proposals

How will ANSTO publish information?

Access to information published in accordance with the FOI Act will be available on ANSTO’s website. ANSTO’s FOI Administration will be responsible for responding to requests, concerns or complaints about ANSTO information available to the public and updating the Information Publication Scheme.

FOI Administration on 9717 3111 foi@ansto.gov.au

Decisions on publication of information will be made on a case by case basis in consultation with the area responsible for that information.


ANSTO's IPS Plan

ANSTO is bound by the Freedom of Information Act 1982 (Cth) (FOI Act) and is required to comply with the provisions of the FOI Act relating to the Information Publication Scheme (IPS). 

ANSTO has prepared this Agency Plan in accordance with section 8(1) of the FOI Act to describe how ANSTO implements and administers the IPS in respect of information held by ANSTO.

1. Purpose

The purpose of this Agency Plan is to:

  • Assist ANSTO in planning and administering IPS entry
  • Describe the information that ANSTO proposes to publish, how and to whom that information will be published; and
  • How ANSTO will otherwise comply with the requirements of the IPS.

2. Objectives

This Agency Plan sets out the procedures ANSTO has to:

  • Manage its IPS entry;
  • Identify and publish all information required to be published under section 8(2) of the FOI Act;
  • Identify and publish any optional information to be published under section 8(4) of the FOI Act;
  • Review and ensure on a regular basis that information published under the IPS is accurate, up to date and complete (s8B of the FOI Act);
  • Ensure that information published under the IPS is easily accessible and user-friendly;
  • Ensure satisfactory conformance with the Web Content Accessibility Guidelines (Version 2) WCAG 2.0; and
  • Review the success of ANSTO’s IPS entry by reference to community feedback and compliance review processes.

3. Establishing an information publication scheme

ANSTO’s Legal function is responsible for managing ANSTO’s compliance with the Information Publication Scheme (IPS), with support from the following ANSTO functions:

  • ANSTO Communications;
  • ANSTO Records Management;
  • ANSTO Information Technology;
  • Office of the CEO; and
  • Government and International Affairs.

ANSTO Communications is largely responsible for publication of information relating to ANSTO and relies on input from the Legal function to ensure ANSTO meets its obligations under the IPS. 

ANSTO has internal FOI Act guidelines which set out information required to be published under the IPS.

ANSTO has an FOI Disclosure Log to record information released in response to an FOI request that can also be published as part of the IPS. 

4. Charges

ANSTO may charge a person for accessing any IPS document which it is impracticable to publish online:

  • at the lowest reasonable cost
  • to reimburse specific reproduction costs or other specific incidental costs (FOI Act s 8D(4)).

5. IPS Information Architecture

ANSTO has an IPS webpage. 

ANSTO's IPS information on its IPS webpage is published under the following headings:

  • Information Publication Plan
  • Who we are: Organisation chart and Statutory appointments 
  • What we do: ANSTO’s functions and operational information
  • Routinely requested information and disclosure log: Disclosure log
  • Our reports and responses to Parliament: Annual reports
  • Consultation arrangements for members of the public to comment on specific policy proposals 

6. Accessibility under ANSTO’s IPS

Where possible, ANSTO will ensure that documents are published to meet the WCAG 2.0 requirements.

As far as practicable, ANSTO will publish online information in HTML, MSWord and PDF format. Where a person requires an alternative accessible format of a document, it will be made available on request.
 

7. Information required to be published under the IPS

Under section 8 of the FOI Act, from 1 May 2011, all Commonwealth agencies have been required to provide access to certain categories of information. 

In assessing which information to make available, ANSTO has regard to the objects of the FOI Act and guidelines issued by the Australian Information Commissioner. 

  • ANSTO will publish the following categories of information as required under the IPSANSTO’s IPS Agency Plan
  • ANSTO’s Organisational Chart
  • Details of ANSTO’s functions, including decision making powers and other powers affecting members of the public
  • Details of statutory appointments within ANSTO
  • ANSTO’s Annual Report
  • Consultation arrangements for members of the public to comment on specific policy proposals which ANSTO is responsible for.
  • Information ANSTO routinely or regularly releases in response to requests for access under the FOI Act
  • ANSTO’s FOI Disclosure Log
  • Information provided to Parliament by ANSTO
  • Contact details of ANSTO officers who can be contacted about access to information or documents under the FOI Act. ANSTO has provided the general number so that it will not change with staff movements.
  • Operational information

8. FOI Disclosure Log

The FOI Disclosure Log contains a summary of FOI requests received by ANSTO and details of how the documents may be accessed. However, personal, family, business, commercial, financial or professional information will not be published in the Disclosure Log where ANSTO decides it is unreasonable to publish that information.

9. Optional information

ANSTO already publishes a wide range of information online about its activities. Not all of this information is required by the Information Publication Scheme (IPS). 

In addition to the information outlined above as being required by the IPS, ANSTO will include the following types of information as part of the IPS:

  • ANSTO’s Corporate Plan
  • ANSTO’s Service Charter
  • Nuclear Science fact sheets and reports
  • Information on safety, research, business Services and procurement

10. Administering ANSTO’s IPS Scheme

In deciding which information as part of the IPS,ANSTO has FOI guidelines to: 

  • Identify what documents are required to be included in the IPS.
  • Identify what information is to be included the FOI Disclosure Log. 

ANSTO's ongoing compliance with the IPS is managed by the Legal function in conjunction with communications, Office of the CEO and Information Technology.

11. IPS Review

ANSTO will review and revise this Agency Plan at annually.

ANSTO will review the operation of its IPS from time to time and at least every five years, in accordance with the guidelines issued by the Office of the Australian Information Commissioner regarding IPS compliance review.

12. Comments on ANSTO’s Agency Plan

ANSTO welcomes any comments on its IPS Agency Plan, addressed to foi@ansto.gov.au 

13. Contact information

FOI Administration on 9717 3111 foi@ansto.gov.au

FOI Disclosure Log

ANSTO is a government agency and is therefore required by the Freedom of Information Act 1982 to publish a disclosure log on its website. The disclosure log lists information which has been released in response to an FOI access request. This requirement has applied since 1 May 2011.

The disclosure log requirement does not apply to:

  • Personal information about any person if publication of that information would be ‘unreasonable’
  • Information about the business, commercial, financial or professional affairs of any person if publication of that information would be ‘unreasonable’
  • Other information covered by a determination made by the Australian Information Commissioner if publication of that information would be ‘unreasonable’
  • Any information if it is not reasonably practicable to publish the information because of the extent of modifications that would need to be made to delete the information listed in the above dot points.

The disclosure log below provides details of documents released by ANSTO under the Freedom of Information Act 1982. This information is available for public access. You can obtain copies of the released documents by emailing a request with the details of the information requested.

Please advise if you wish to obtain a hardcopy format of the documents. You should include information for contact by phone, email or in writing. Please note that there is a charge of $0.10 per page for photocopies of written documents. There is no charge for electronic copies of documents.

Log number Date Summary of request Description of information released
1 5 April 2012

Reports of breaches of regulations or licensing requirements communicated to other agencies including ASNO, ARPANSA, TGA and AFNO.

Documents relating to TGA and ARPANSA breaches. Released in part. Redactions applied pursuant to sections 47F and 47G.
2 13 June 2012
Request seeking documentation relating to PETNET’s business plan, financial data and impairment review.

PETNET’s business plan released in part. Redactions applied pursuant to sections 45, 47G and 47. Comments regarding valuation released in full. Impairment review exempt in full pursuant to sections 47 and 47G(1)(a)

3 16 May 2013  
Terms of reference of Life Sciences Review, summary of reviewer expertise and invitation to panel members.
4 28 October 2016
All documentation relating to the documentary TV series: Uranium - Twisting the Dragon's Tail, sent or received by ANSTO prior to, during the series' development and following its premier on SBS.
Emails between ANSTO and Genepool Productions. Redaction applied pursuant to sections 47, 47G and 45 of the FOI Act.
5 17 November 2016
"Advice ANSTO provided to the Minister as part of his incoming ministerial brief”
ANSTO Incoming Government Brief dated 26/07/2016. Redactions applied pursuant to sections 47C, 47F and 47 of the FOI Act.
6 13 January 2017
Electronic copy (scan) of the 1970 Australian Atomic Energy Commission publication, "Disposal of radioactive wastes from US. naval nuclear-powered ships, a bibliography."
Document released in full.
7 13 January 2017
An electronic copy of the Australian Atomic Energy Commission's Publication "Bibliography on Sr90 uptake and fallout." (1957)
Document released in full.
8 27 January 2017
A digital copy (scan) of the 1955 AAEC publication, "Clothing for radiation protection".
Document released in full.
9 27 January 2017
A digital copy (scan) of the 1958 AAEC publication, "Protective clothing ".
Document released in full.
10 5 September 2017
“Electronic copies of all correspondence between ANSTO and Rowan Ramsey MP from the
years 2014 to present (inclusive)”
Correspondence between ANSTO and Mr Rowan Ramsey MP from the years 2014 to time of FOI request. Redactions applied pursuant to section 47F of the FOI Act.
11 13 August 2018 "All ministerial briefing notes on the mechanical issue identified with a conveyor belt on June 22 and related issues such as the impact on production and exports" All four documents identified released in full.

 

 

Copyright

All copyright in this website is the property of ANSTO. All rights are reserved. You may print pages of this Website for your personal use and you may download any files which we make available through the website for your personal use.

Other than for the purposes of and subject to the conditions prescribed under the Copyright Act 1986 and similar statutes that apply in your location, you may not, in any form or by any means:

  1. Distribute, modify, copy, adapt, store, transmit, display, publish or otherwise reproduce in any way any of the material in this website
  2. Commercialise any information, products or services obtained from any part of this website,

Terms and conditions 

These Terms and Conditions govern the use of this website, which is defined below. By using this website, you will be taken to agree to them. If you do not agree to these Terms and Conditions, you should immediately exit this website.

This website is designed to provide introductory information regarding the Australian Nuclear Science and Technology Organisation and should not be relied upon for any purpose. Any person wanting up-to-date information for any purpose should contact ANSTO

In these Terms and Conditions, website means the whole or any part of the web pages located at http://www.ansto.gov.au and include the layout of this website, individual elements of the website design, underlying code elements of this website; or text, sounds, graphics, animated elements or any other content of this website.

ANSTO may change these Terms and Conditions at any time without notice. Any amendment will be effective immediately. Your use of this website after any amendment constitutes an agreement by you to comply with and be bound by the amended Terms and Conditions.

Accordingly, you should read these Terms and Conditions from time to time to check for changes.  You should also regularly refer to ANSTO's Privacy Policy which may also be updated from time to time.

Applicable laws  

These Terms and Conditions are governed by the laws in force in New South Wales, Australia and you submit to the non-exclusive jurisdiction of the courts of New South Wales, Australia and any courts which may hear appeals from those courts in respect of any proceedings in connection with the Terms and Conditions or this website.


General disclaimer

To the extent permitted by law, ANSTO excludes any and all liability to you or anyone else for any loss or damage, however caused (including through negligence) which may be directly or indirectly suffered in connection with use of this Website or websites of other entities which are hyperlinked from this Website.

This general disclaimer is not restricted by any of the following specific warnings and disclaimers.


Specific warnings and disclaimers

The Website is designed to provide general information only. We update it from time to time. You should not rely on it for any purpose, as information on it may be out of date, inaccurate or may not be suitable for your particular purpose.

ANSTO may change and update the information at any time without notice to users. ANSTO makes no representation or warranty as to the reliability, accuracy or completeness of the information contained on this Website or that the Website will be uninterrupted or error free.

To the extent permitted by law, ANSTO excludes liability to any person (including you) for any errors on the Website.

To the extent permitted by law, ANSTO excludes any liability to any person (including you) for any interference with or damage to any computer system which occurs in connection with use of this Website or websites of other entities which are hyperlinked from this Website.

You must take your own precautions to ensure that whatever you select from your use from this Website is free of viruses or anything else (such as worms or trojan horses) that may interfere with or damage the operation of your computer systems.

To the extent permitted by law, all representations, warranties and other terms are excluded. You must ensure that your access to this Website is not illegal or prohibited by laws which apply to you or in your location.


Trademarks 

All trade names, trademarks, service marks and other product and service names and logos (the Marks) displayed on the Website are proprietary to their respective owners and are protected by applicable trademark and copyright laws. These Marks may be registered or unregistered marks of ANSTO or others.

ANSTO is a registered trademark.

Nothing contained on the Website should be construed as granting any licence or right of use of any other person or entity's trademark which is displayed on this Website without their express permission.

If you use any of ANSTO's trademarks to refer to ANSTO's activities, products or services, you must include a statement attributing that trademark to ANSTO. You must not use any of ANSTO's trademarks:

In or as the whole or part of your own trademarks; in connection with activities, products or services which are not ANSTO's; in a manner which may be confusing, misleading or deceptive; and in a manner that disparages us or our information, products or services (including this Website).​​​​


Third party websites

This Website may contain links to websites of other entities (third party websites). Those links:

  • Are provided for convenience only and may not remain current or be maintained;
  • Should not be construed as any endorsement, approval, recommendation or preference by us of the owners or operators of the other websites, or for any information products or services referred to on those websites.

Your use of any link to websites of other entities is entirely at your own risk.

ANSTO's Privacy Policy

Australian Nuclear Science and Technology Organisation (ANSTO) is committed to protecting your personal information in accordance with the Privacy Act 1988 (Cth) (Privacy Act) and the Australian Privacy Principles.

Personal information is information from which an individual's identity is apparent or can be reasonably ascertained.

ANSTO expects that all employees, officers and contractors will comply with the Privacy Act, the Australian Privacy Principles, this policy, and ANSTO procedures concerning the protection of personal information.
This policy provides detail on our practices with regards to the collection and processing of relevant personal information that may result from an individual engaging with ANSTO. In particular, it explains:

  • why and how we collect your personal information;
  • the kinds of personal information we collect;
  • how your personal information is used;
  • when and with whom we share your personal information;
  • how we keep your personal information secure;
  • how you can access and seek to correct your personal information; and
  • how to make a complaint about ANSTO’s privacy practices.

This Privacy Policy applies to ANSTO and its related entities and subsidiaries.

In this page, personal information and sensitive information have the meanings given to them in the Privacy Act, which is available on the Comlaw website available at: www.comlaw.gov.au

Relevant information on privacy and the Australian Privacy Principles is available on the Office of the Australian Information Commissioner’s website: www.oaic.gov.au.

Why do we collect personal information?

We collect personal information to perform our functions and activities as set out in the Australian Nuclear Science and Technology Organisation Act 1987 (Cth) and the Public Governance, Performance and Accountability Act 2013. These functions and activities include:

  • to undertake research and development in relation to nuclear science and nuclear technology;
  • produce and use radioisotopes, isotopic techniques and nuclear radiation for medicine, science, industry, commerce and agriculture;
  • provide advice to government and undertake international liaison in nuclear-related matters;
  • make available (including on a commercial basis where appropriate) facilities, equipment and expertise for research in nuclear science and technology; and
  • administrative functions including financial, employee/contractor, and work health and safety management.

More information on what ANSTO does is available on our website.

How do we collect personal information?

In general, we collect your personal information directly from you when you deal with us by telephone, letter, email, face to face contact or through our website(s) where it is reasonably necessary for, or directly related to, our functions or activities.

At times we may need to collect sensitive information about you, for example, to conduct a security assessment. The Privacy Act provides additional safeguards for the collection and use of sensitive information. Sensitive information is defined in the Privacy Act to include information about a person’s health, racial or ethnic origin, political opinions, association memberships, religious beliefs, sexual orientation, criminal history, genetic or biometric information.

Collecting through our website

Our websites have an online enquiry/feedback function which enables you to send comments or enquires via email.

By sending such emails, you will be providing us with certain personal information and we may not be able to deal with your request or query without this information.

Analytic, session and cookie tools

When you visit our main website an internal system using analytic, session and cookie tools makes a record of your visit and logs your full IP address, the date and time of your visit to the website and the pages visited. These tools are provided by third parties including Google Analytics and Oracle who have their own privacy policies.

We use these tools to improve your experience when accessing our website and statistics are generated at the top-level domain only. In relation to Google Analytics you can opt out of the collection of this information using the Google Analytics Opt-out Browser Add-on.

ANSTO will not attempt to identify you except in the unlikely event of an investigation when a law enforcement agency exercises a warrant to inspect ANSTO’s statistical logs.

Social Networking Services 

We use social networking services such as Twitter, Facebook and YouTube to communicate with members of the public about what we do. When you communicate with us using these services, we may collect your personal information to help us to communicate with you and others. Each social networking service will also handle your personal information for its own purposes and each site has its own privacy policy.

Email lists

We collect your email address and, if you provide it, other contact details when you subscribe to our email lists. We use this information to send you regular updates on our activities and to administer the lists. You can unsubscribe to our email list via the ANSTO website.

Visiting ANSTO sites

ANSTO will collect personal information from anyone visiting ANSTO’s sites. This information is shared with our security team and the Australian Federal Police (AFP) and is held by our security team as a record of the visit. For minors visiting ANSTO we request additional information including information about allergies and emergency contact details for a parent or guardian.

Personal information we collect from other sources

Sometimes we collect your personal information from third parties, such as other Australian government agencies or health related entities. For example, ANSTO collects the initials, date of birth and gender of nuclear medicine patients in Australia. This information is included as part of documentation provided to ANSTO by the health related entity. The collection of this information is required by the Therapeutic Goods Administration, and is provided to the Australian Radiation Protection and Nuclear Safety Agency as part of the process for issuing radioactive import permits.

We may collect personal information from other sources with your consent, or if it is impracticable or unreasonable to obtain the information directly from you.

If we do collect your personal information from another source, we will take reasonable steps to ensure that you are notified:

  • that we collected your personal information from another source;
  • what we will do with the information;
  • of any other person or body to whom we may share or disclose the information.

Event Management System

ANSTO is committed to delivering excellence in our work, health and safety and environmental performance. All ANSTO workers are encouraged to report events and potential hazards via an on-line Event Management System. The event reports may contain personal information including sensitive information which may be accessible to all staff members. ANSTO has made a provision for staff to log a confidential event by contacting Work, Health and Safety team directly. 

What kind of personal information do we collect and hold?

The types of personal information we collect and hold will depend on the function or activity being undertaken. Examples of personal information that we collect and hold include:

  • Visitor records including name, parent contact information (in the case of minors), driver’s licence and passport details
  • Customer records including name, position, work address, email and telephone details
  • Complaint records
  • Staff records
  • Work, Health & Safety records
  • Rehabilitation files
  • Legal and Freedom of Information files
  • Ministerial records
  • Security files

Examples of sensitive information we collect and hold include:

  • health information, including medical, of our staff.
  • health information, including initials, date of birth and gender, of nuclear medicine patients .
  • information contained in personnel records including information about a staff member’s physical and mental health, racial or ethnic origin and criminal convictions.

Can you deal with us anonymously or using a pseudonym?

To provide you with access to our facilities or a service, or to deal with your employment application, we will need to collect your name, contact details and other personal information.

In other circumstances, you may choose to remain anonymous or adopt a pseudonym when dealing with us. For example, you may choose to use a pseudonym to make an enquiry or provide feedback about ANSTO. However, the extent to which we may be able to respond or assist may be limited where you are anonymous or using a pseudonym.

How we deal with unsolicited information

If we receive personal information from you that we did not request (unsolicited personal information), we will determine whether or not the information is related to one or more of ANSTO’s functions or activities. If the information is not relevant to what we do, we may destroy or de-identify the personal information if it is lawful and reasonable to do so.

How do we use and disclose your personal information?

In general, we will use and disclose your personal information for the particular purpose for which it was collected. This may include disclosure to other parties / agencies like the Australia Federal Police.

Sometimes we may use and disclose your personal information for purposes that are related to the primary purpose for collection such as statistical reporting or conducting customer surveys.

We may also use your personal information for a purpose related to the purpose of collection, where you would reasonably expect that your information would be used for this other purpose. For example, if you are an ANSTO customer we may use your email address to keep you informed of any changes to goods or services that you receive.

When we collect personal information from you for certain specific activities, where required, we will use a collection notice that specifically deals with that collection.

We may also use or disclose your personal information for another purpose permitted by the Privacy Act and the Australian Privacy Principles, including where:

  • you provide consent;
  • we are required or authorised by or under an Australian law or a court or tribunal order;
  • a permitted general situation exists as defined by the Privacy Act;
  • a permitted health situation exists as defined by the Privacy Act;
  • we reasonably believe that the use or disclosure is reasonably necessary for regulatory or enforcement related activities conducted by, or on behalf of, a regulatory enforcement body.

We will not use or disclose your sensitive information for a secondary purpose unless you would reasonably expect it to be used for this purpose and the secondary purpose is directly related to the purpose for which it was collect or with your consent.

Do we use your personal information for marketing purposes?

Ordinarily, we do not use your personal information for marketing purposes. However, in some circumstances, we may use or disclose your personal information for the purposes of direct marketing. Where information is used for marketing purposes, collection will be in compliance with the Privacy Act and we will always provide a simple means by which you can request not to receive direct marketing.

Do we send your personal information overseas?

It may be necessary for us to send personal information overseas, for example, sending personal information overseas about ANSTO staff where we are operating facilities overseas either directly or through an associated entity.

However, before sending personal information overseas or transmitting it back to Australia, we will either seek your consent or take reasonable steps to ensure appropriate contractual measures are in place to ensure that the overseas entity complies with the Privacy Act.

ANSTO uses a cloud-based Customer Relationship Management tool through a reputable third party IT supplier to manage the storage and use of certain personal information. The primary servers for the cloud are located in Australia but your information may be sent to a different overseas server in the event the primary server is not available. ANSTO IT suppliers who use overseas servers that may host personal information collected by ANSTO are required to comply with the Privacy Act.

How do we manage personal information of potential, current and former staff?

When you apply for a position with us, or if you are a former or current staff member of ANSTO, we will need to collect and deal with your personal information.

When you submit an employment application, we collect personal information included in your application and curriculum vitae (resume) such as your contact details, employment history and citizenship or immigration status. If it is relevant to the position, we may also collect sensitive information such as information about your health or details of your racial or ethnic background, with your consent.

When we process your application, we may need to collect and disclose your personal information to third parties where it is not reasonable or practicable for us to collect the information directly from you. For example, we will contact your referees to discuss your academic and employment history and suitability for the position.

If you are selected as the successful applicant, we will collect personal information from you as part of the ANSTO on boarding process, for example, we may collect sensitive information about your health and any criminal record to assess your suitability to maintain a valid security clearance.

We may also use your personal information for research purposes relating to the performance, quality, maintenance and improvement of ANSTO’s workplace practices and initiatives such as workplace equity, diversity and inclusion.

As part of your employment, we will maintain the following files:

Staff file

Information maintained as part of the staff file includes:

  • name, date of birth, address, citizenship, immigration status, academic qualifications, credentials, references, photographs, professional memberships and employment history;
  • recruitment, contracts and conditions of employment records;
  • payroll and administrative information of ANSTO staff;
  • attendance records;
  • medical certificates;
  • performance appraisals and records relating to personal development and training;
  • records of complaints and grievances;
  • police clearance reports (such as working with children), and
  • recommendations for honours and awards.

Depending on the date it was created, your staff file maybe stored in hardcopy or electronically or both securely within the People Culture Safety and Security Division of ANSTO.

Personal information relating to your employment is also stored electronically in the ANSTO Enterprise digital system. This personal information will be accessible to staff directly involved in your role through the ANSTO delegation framework.

Sensitive information on your staff file will be shared with others on as needs to know basis and in accordance with the permitted purposes under the Privacy Act.

ANSTO may also use de-identified information to analyse employment and staffing.

If you are a current or former staff member of ANSTO and wish to obtain your personal information, there are existing processes in place to facilitate access without the need to make a Privacy Act or FOI Act request. Please contact ANSTO People Culture Safety and Security Division on 9717 3111 before submitting a formal request for information under the Privacy Act or the FOI Act.

Personal Security File

Information maintained as part of the Personal Security file includes:

  • Criminal record checks and any security assessments;

Personal Security files are stored securely in the ANSTO People Culture Safety and Security Division. This information will be shared with others on an a need to know basis and in accordance with the permitted purposes under the Privacy Act

Medical file

Information maintained as part of this file includes:

  • vaccination records
  • health monitoring records
  • health assessment
  • details of any accidents and injuries and compensation and rehabilitation files

These medical files are stored securely and separately to your staff files and access is restricted to ANSTO on-site nurses and contracted medical practitioners. This information will be shared with others on an as needs to know basis and in accordance with the permitted purposes under the Privacy Act

Dose Records

For any person (including employees, contractors or visitors), working regularly or infrequently in blue or red radiation classified areas, ANSTO collects, stores and maintains individual radiation dose records to detect any instances of the person exceeding the occupational dose limit. These records are stored electronically on a secure database. Before 1993, these records were stored in hard copy files marked ‘Sensitive- Personal’. Subject to the provisions of the Privacy Act, radiation dose records may be transferred to Australian Radiation Protection and Nuclear Safety Agency to be stored on the Australian National Radiation Dose Register.

How we hold and keep your personal information secure

Personal information held by ANSTO is stored on electronic media including, for example, the Customer Relationship Management database and also in paper files. ANSTO stores and disposes of personal information in accordance with its legal obligations.

ANSTO uses a range of physical and electronic security measures to protect personal information from misuse and loss and from unauthorised access, modification or disclosure. For example, we restrict physical access to our offices housing personal information, utilise safes, vaults and lockable cabinets, secure databases, permission restrictions and password protection.

Emails you send to us are screened by our email security systems and may be viewed by authorised ANSTO information technology personnel for security or other official purposes.

How do you access and correct your personal information?

You have a right to request access to your personal information and to request its amendment or correction.

Upon receiving a request we will provide you with access to your personal information or take reasonable steps to amend/correct your personal information to ensure that it is accurate, up-to-date, complete, relevant and not misleading, subject to any applicable exceptions under the Privacy Act.

To obtain access or seek correction of your personal information, you should make a request through one of the following means:

  • sending a letter to:

Privacy Contact Officer (Building 25)

Australian Nuclear Science and Technology Organisation Locked Bag 2001

Kirrawee DC NSW 2232

  • sending an email to our Privacy Contact Officer at privacy@ansto.gov.au
  • telephoning (02) 9717 3111 and making your request to the Privacy Contact Officer or
  • visiting ANSTO reception at our Lucas Heights campus

For staff, further details on how ANSTO handles requests to access and amend/correct your personal information is found in the ANSTO Privacy Guidelines.

How do you make a complaint about our privacy practices?

If you are unhappy with the way ANSTO has handled your personal information you may make a complaint to ANSTO’s Privacy Contact Officer (contact details above).

You may also make a complaint directly to the Privacy Commissioner.

Further information

To find out more about how ANSTO manages personal information, contact: ANSTO Privacy Contact Officer

Tel: (02) 9717 3111

Fax: (02) 9543 5097

For more general information on the Privacy Act and the Australian Privacy Principles:

  • Visit the website the Office of the Australian Information Commissioner http://www.oaic.gov.au/
  • Contact the OAIC Privacy Enquiries Line 1300 363 992 (local call charge).

We will, from time to time, review and revise this Privacy Policy. We reserve the right to amend this policy at any time and any amendments will be notified by posting an updated version on our website at http://www.ansto.gov.au.

 

Senate File List

In line with Senate tabling requirements for Commonwealth departments and agencies, ANSTO tables the indexed lists of files created in the organisation's central office, associated with the Industry Portfolio: Australian Nuclear Science & Technology Organisation.

Contact information 

Phone +61 2 9717 3517, or email: government.liaison@ansto.gov.au

 Senate Order 13 – Listing of Group Contracts. February 2018 - PDF (251 Kb)

Previous versions: 

On 20 June 2001, the Senate agreed to an Order requiring each Minister to table a letter advising that a list of contracts, in respect of each entity administered by that Minister, has been placed on the Internet, with access to the list through the department's website. 

Equal Employment Opportunity

Staffing levels at ANSTO, measured in total full-time equivalents (FTEs) as at 30.06.2016, are summarised below:

Total FTEs at ANSTO as at 30.06.2016

Number of core staff (FTE) as at 30.06.2016

CATEGORY Female Male Aboriginal and Torres Strait Islander Non-English Speaking Background Staff with a disability
Research Scientists 43.82 91.50 - 32.00 -
Research Support 63.64 171.74 1.00 75.71 2.00
ANSTO Health 70.43 156.11 2.00 51.41 -
Nuclear Services 28.74 165.50 2.00 46.00 2.00
Engineering, Capital and Maintenance Services 15.65 199.53 2.00 28.65 3.00
Other Enablers 110.84 104.02 - 31.27 -
TOTAL 333.12 888.40 7.00 265.04 7.00

 

Definition for Total FTE

Includes:

  • All active full-time and part-time, ongoing and non-ongoing employees engaged for a specified term or task paid through payroll (part-time employees are converted to full-time equivalent  based on the hours they work).

Excludes:

  • Overtime.
  • Non-ongoing staff engaged for duties that are irregular or intermittent (casuals).
  • Workers paid through a third party (contractors).