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COVIDSafe Plan Victoria

COVIDSafe Plan Victoria

Purpose

This COVIDSafe Plan describes the actions that ANSTO will take to keep our staff, contractors and

visitors and platform users and collaborators safe and minimise the risk of the spread of COVID-19

infection.

Scope

This COVIDSafe Plan applies to ANSTO’s Victoria Campus, at 800 Blackburn Road, Clayton.

This document must be read in conjunction with the latest Australian Government and relevant state

government advice.

 

Introduction

The risk of COVID-19 infections has been controlled by community lock downs and isolation protocols, but it has not been eradicated. It will be important to continue operations in a COVIDSafe manner. ANSTO takes a risk based approach that uses the hierarchy of control and concurrent layers of control to minimise the risk to workers and others on our Campuses.

 

ANSTO has implemented Executive Oversight COVID Committees to monitor the emerging Government advice, community issues and the response actions to be taken by ANSTO. These Executive Committees are supported by ANSTO Subject Matter Experts and support functions. ANSTO seeks reliable COVID related information from trusted sources such as the World Health Organisation, Australian Government Department of Health, Comcare, Safe Work Australia, NSW Department of Health and Victorian Department of Health and Human Services.

Wellbeing of People

ANSTO Actions

Persons that are unwell must not attend Campus. Workers have been provided with additional information to self-monitor for symptoms

ANSTO has implemented the COVID online self-reporting tool for our staff

Staff have assigned into work teams to minimise the risk of business impacts resulting from a confirmed exposure or actual case of COVID-19

ANSTO is leveraging technology to minimise the requirement to physically attend Campuses. Staff have been advised of appropriate working remotely arrangements

Vulnerable workers have been identified. Vulnerable workers will work remotely where reasonably practicable. If vulnerable workers must work on campus, a risk assessment must be completed to identify controls to minimise risk of infection to that vulnerable worker

Visitors and contractors are admitted to site on a risk informed basis

Collaborators and platform users are allowed onsite after risk assessment for their actions have been conducted. ANSTO provides a COVIDSafe induction prior to coming onto site

Visitors, contractors, platform users and collaborators must make a declaration of wellbeing/ travel history prior to coming onsite by completing AF-5259 COVID Visitor and Emergency Pass Declaration Form

Temperature screening is in place for all people arriving on site, for the detection of fever prior to entry

Staff travel has been minimised and should not occur unless absolutely necessary with regard to state border restrictions.

COVID-19 Risk Management Course featured in the ANSTO Learning Management System

Provide additional detailed COVID-19 information for staff via the ANSTO Intranet and ANSTO Work Health & Safety Management System

Staff have been advised of appropriate personal leave arrangements

ANSTO Employee Assistance/ Manager Assist Program is available for staff and immediate family ANSTO Clayton Café is not open to the public, but is open to on-site staff for take-away only

Eliminate communal catering for meetings, training or other purposes. Arrange individual packs if catering is required

Signage in place across Campuses Conditions of entry available at Reception

Each work team must complete a local risk assessment to describe their management of COVID risk of infection. Guidance is available in AG-7854 Managing the Risks of Return to  Work Following COVID-19 Shutdowns

Campus response arrangements have been detailed in the Occupational Health Management section of the ANSTO Work Health and Safety Management System. ANSTO will also follow advice provided by the relevant State Authorities in response to a positive COVID-19 infection

Physical Distancing

ANSTO Actions

Workers comply with work team/ working remotely arrangements Minimise worker movements across Campus

Conduct meetings via Skype for Business/ Zoom

Face to Face Training minimised to business critical compliance training only, by approval. Utilise LMS E-Learns.

All persons to maintain 1.5m physical distance from others (as much as possible) Workers are to not shake hands or exchange physical greetings

Re-arrange furniture to encourage physical distancing

Signage posting room occupancy limits (based on 1 person per 4m2) Minimise the number of workers in ANSTO vehicles at one time Minimise hot desking/ shared workstations or clean as below

Desks and seating arrangements have been modified to increase physical distancing. Procedures for delivery and receipt of goods have been modified to minimise contact.

Work rosters are reviewed to maximise the opportunity for temporal as well as physical distancing.
 

Hygiene and Cleaning

ANSTO Actions

Increase the frequency of cleaning. Additional disinfection of surfaces

ANSTO provides hand & hygiene sanitiser stations at building entries and other key locations

Provide additional cleaning materials in common use areas such as meeting rooms, utilities rooms, kitchen/ tea rooms

Ensure bathrooms are well stocked with hand soap and paper towels Signage and posters regarding handwashing and cough etiquette

Where physical distancing cannot be maintained, or is required by State Health Authorities, provide face masks

Stores provisions of additional COVID-19 supplies: hand sanitiser, face masks, gloves, tissues, surface wipes and other cleaning supplies.

Face masks have been made available to all staff and all staff must wear a mask

 

Administrative Controls

ANSTO Actions

The ANSTO COVID-19 online self-reporting tool

Internal ANSTO Intranet – COVID-19 pages. Includes a variety of information on good hygiene, social distancing, the correct use of face masks, symptoms, response to various situations, links to training, availability of PPE and working from home.

ANSTO Website COVID-19 Updates

ANSTO Work Health and Safety Management System Risk assessment and consultation

Regular review and, if necessary, revision of risk assessments/ action plans.

Security swipe access to contact trace movements of workers if confirmed COVID-19 case Recording of visitors/ Emergency Pass contractors via the visitors declaration form.

ANSTO supports the use of the Australian Government COVIDSafe app for all staff, visitors, contractors and platform users and collaborators

Incident reporting and notification to Comcare if required

All staff, visitors, contractor and platform user and collaborator entry and exit times to/from site are recorded by the Security Guard and stored centrally

Training of staff, visitors, contractors and platform users and collaborators includes access to and awareness of this plan

Response to a Real or Suspected COVID-19 Case

Positive cases and close contacts of a positive case cannot return to work except in accordance with the Diagnosed Persons and Close Contact Directions.

Deep cleaning following a positive case of an infected worker on site will include Nanocyn fogging of the areas that person entered. Those areas will remain closed to other workers until the deep clean has been completed.

DHHS and Comcare will be notified of a positive test result for a worker, and also when the workplace is reopening after deep cleaning.

Further information is available in the ANSTO document “AG-7854 Managing the Risks of Return to Work Following COVID-19 Shutdowns”.

ANSTO Victoria will also follow advice provided by the Victorian Government in response to a positive or suspected COVID-19 infection.

Creating a COVID Safe Workplace

The Victorian State Government’s COVID Safe Plan requirements are set out in this Plan. The annexure forms part of this Plan and also sets out information about ANSTO’s actions to mitigate the introduction and spread of COVID-19 in the format of the template provided by the Victorian State Government. This dual format is provided as an initial guide and may be changed in future versions of this Plan.

Consultation with staff

This CovidSafe Plan is a living document and will be updated as required. The document is shared with, staff and feedback can be provided through senior managers.

References

World Health Organisation – Coronavirus disease (COVID-19)  Australian Government Department of Health – Coronavirus (COVID-19)

Australian Government Department of Foreign Affairs and Trade - Smarttraveller NSW Government Department of Health COVID-19

Victorian Department of Health and Human Services - Coronavirus Business Victoria – Creating a COVID safe workplace

Safe Work Australia Coronavirus (COVID-19): Advice for employers

Australian Government. 2020. Office of the Australian Information Commissioner - Coronavirus (COVID-19): Understanding your privacy obligations to your staff

ABC News: Coronacast